Executive Assistant - Full-time

Description :

duties and responsibilities

The Executive Assistant will report to the Executive Director and be responsible for providing professional-level administrative support to the executive director, executive management and the Board of Directors. This is a highly responsible position that requires outstanding people skills; excellent office administration and organizational skills, including proficiency with MS Office Suite; the ability to manage multiple tasks; a high-level initiative, judgement, trust and confidentiality; strong verbal and written communication skills; and successful work experience in a comparable position.

essential duties

  • Coordinates meetings and events on behalf of the Executive Director, executive officers and the Board
  • Prepares Board meeting agendas as directed by the Executive Director, distributes Board reports/packets, and coordinates logistics for Board meetings
  • Attends Board meetings and records minutes, as well as composes summary minutes for approval by Executive Director and Board
  • Performs advanced administrative functions, which include creating presentations and spreadsheets, and taking proactive measures to assist executive staff with projects
  • Updates the Board Policy Manual and other policies as directed by the Executive Director
  • Provides special administrative support to the Board Chair and Board members, as authorized by the  Executive Director
  • Coordinates designated activities such as employee committees, award programs, and the Anthem Neighborhood Watch
  • Follows direction, handles matter expeditiously and proactively and completes assignments on time
  • Exercises good judgement, discretions and confidentiality in representing the Executive Director, senior directors, and Board
  • Regular, dependable attendance and punctuality are an essential function of this position
  • Other duties and special projects as assigned by the Directors

qualification requirements 

  • Education: Minimum high school diploma/GED; AA or college-level education preferred
  • Experience: At least five years of progressively responsible administrative assistant work, including at least three years directly supporting executive management and/or a Board of Directors
  • Skill set needed: Outstanding people skills; proficiency with MS Office Suite (Word, Excel, Outlook and PowerPoint)
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks with high attention to detail
  • Knowledge of A/V equipment is desirable
  • Must have valid driver’s license and insurance and be able to run errands for meetings

work hours/location

  • Location: Anthem Civic Building – 3701 W Anthem Way, Anthem AZ; may include frequent travel to other ACC locations
  • Schedule will be determined by the needs of the Executive Director and Board. Workweek is typically Monday-Friday working a minimum of 40 hours per week; however, schedules will include monthly evening Board meetings, occasional special Board meetings, and limited number of community special events per year that fall on a weekend.


ACC employees may use Anthem’s comprehensive Community Center, sports facilities, aquatics park with heated pool, and community parks as a health and wellness benefit. Staff may also sign up for a variety of fitness classes and activities at reduced prices, and in some cases at no cost, with only a few exceptions. Eligible staff may also participate in our 401K Plan.


Contact :

This position reports directly to the Executive Director.

How to apply:

Posting date: 11/15/2021  |  The ACC is an EOE Employer.

Deadline for Applying : Open until filled

Deadline for Applying : Open until filled